Online Board Meetings Benefits
A virtual board meeting can save your nonprofit organisation time, money and energy. It lets your members take part regardless of their work schedule, quarantine or travel restrictions. It’s important to be aware that virtual meetings can lead to issues if not properly managed. Following a few basic guidelines will ensure a smooth online meeting that has a an active participation from the board and efficient documentation.
Begin with a clear, concise agenda. Include your board members in the process of setting the agenda and then send them a copy well in advance of the meeting to enable them to prepare for the discussion. This will help keep your board on track and ensure that all subjects are discussed during the meeting.
Be sure to use video conferencing in your meetings to ensure that participants are able to see each other. If members of the board can’t see body language or hear each other clearly, it’s difficult to connect. Additionally, video conference is a great method to eliminate distractions like pets, children or household activities.
Include all the decisions taken during the meeting, and the notes of every person who participated. The meeting minutes are more helpful for future reference and assures that each decision is recorded in detail. If you don’t record your decisions properly it could cause confusion and conflicting information later on. Make sure you have a designated person who will take notes of all discussions and actions in full.
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